SharpSpring enables you to upload and store images and attachments in an inclusive file manager. This article will detail how to upload images and attachments.
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Manager Access
The File Manager is available at all times in SharpSpring. The File Manager is part of the toolbar that is at the top of every page in SharpSpring.
Click The File Manager will open in a modal window. The rest of the page will become non-interactive. Click either |
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Uploading Files
Files must be uploaded to the File Manager. To upload images and attachments, do the following:
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Important: The maximum file size for uploaded content is 5MB.
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Manager Toolbar
The File Manager's core functions are located in its toolbar. The toolbar contains the following:
Option | Description | |||
Create |
Creates a new folder. | |||
Upload |
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Manage |
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Paste |
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Refresh File List |
Refreshes the File Manager window to display uploaded files. |
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List Display |
Displays folders and files in either a list or thumbnail view. |
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Sort |
Sorts files and folders by name, file size, type, and last modified date. | |||
Search |
Searches for uploaded files. | |||
Manager Panel
The File Manager has a panel that allows you to quickly find your files. The panel contains the following:
Option | Description | |||
Uploads |
Displays all uploaded files, as well as all available folders. |
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Favorites |
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History |
Displays the files that you interacted with in order of recency. | |||
Uploaded |
Displays recently uploaded files. | |||
Creating Folders
Folders can be used in many ways. For example, you can group similar files by theme, intended use, or source. Folders will be located under the Uploads section of the File Manager panel.
To create folders in the File Manager, do the following:
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Deleting Folders
Folders can be deleted when they are no longer needed. To delete folders, do the following:
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Important: Folders must be empty before they can be deleted.
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Moving Files
Files and folders can be moved between and into other folders.
To move files or folders, do the following:
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Viewing Files
Files uploaded to the File Manager can be viewed at-a-glance with the Thumbnail view in the toolbar. The thumbnail displays for image files with large dimensions will be a downscaled version of the actual file. You can view uploaded files at any time.
To view uploaded files, do the following:
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When you select one file, only that file will open in the modal window. Multiple image files can be viewed together, however. When you select multiple image files, those selected files will open in slideshow format in the modal window.
Editing Files
Image files can be edited one at a time. This allows you to make any necessary size adjustments or aesthetic changes to the image. To edit image files, do the following:
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Note: Certain image file types will not have access to all edit options.
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Note: Click
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Note: Click Undo to undo your last applied action. Click Revert to undo all applied actions.
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Available Editing Options
The following options are available when editing images:
Option | Description | |||
Resize |
Modifies the overall dimensions of an image. |
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Crop |
Removes all image content outside of the border. |
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Flip/Rotate |
Flips an image horizontally or vertically, or rotates the image left or right in 90° increments. | |||
Brightness |
Modifies the overall brightness of an image. | |||
Contrast |
Modifies the luminosity and color intensity of an image. | |||
Exposure |
Modifies the amount of light throughout an image. | |||
Gamma |
Modifies the visual difference between light and dark areas of an image. | |||
Hue |
Modifies all of the colors of an image. | |||
Saturate |
Modifies the intensities of all colors. | |||
Sepia |
Adds or removes a sepia tone. | |||
Vibrance |
Modifies the intensity of a color. Prefers muted colors and does not affect saturated colors. | |||
TriangleBlur |
Blurs an image, causing it to become unfocused. | |||
Colorize |
Adds or removes amounts of red, green, or blue color. | |||
Grayscale |
Removes all color. The image will only have shades of gray. | |||
Invert |
Inverts the colors to be their direct opposite. | |||
Sharpen |
Sharpens an image, causing it to become focused. | |||
Emboss |
Adds highlights and shadows to the image. | |||
Renaming Files
You can rename files at any time. To rename files, do the following:
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Note: Only one file can be renamed at a time.
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Downloading Files
You can download files that have been uploaded to the File Manager. This may be handy in certain cases, such as downloading an image you edited through the File Manager.
To download files, do the following:
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When you select one file, that file will download in the file format it is saved as in the File Manager. When you select multiple files, those selected files will be downloaded together in a .ZIP file. Exported File Manager files will download automatically to where your computer saves files downloaded from the Internet.
Favoriting Files
You can set uploaded files as favorites. This gives additional importance and visibility to specified files.
To set files as favorites, do the following:
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Zipping Files
You can create a compressed .ZIP file that contains selected materials from your available folders and files.
To compress files and folders, do the following:
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These .ZIP files will appear in the parent folder that contains the folders or files that were zipped.
Unzipping Files
You can upload .ZIP files and unzip their contents into the File Manager.
To unzip .ZIP files in the File Manager, do the following:
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Removing Files
There may come a time when you no longer want to keep a file. You can remove files as needed.
To remove files from the File Manager, do the following:
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Shutterstock Images
If you have purchased Shutterstock images, they will appear in the File Manager. To access the Shutterstock image folder in the File Manager, do the following:
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Email Editor
SharpSpring's Email Content Editor provides ways to add images to an email's body. You can upload images to the email through the File Manager, or you can add images you have previously uploaded to the File Manager.
To add images to emails via the File Manager, do the following:
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Permitted Types
Attachments can be a great supplement to an email. However, they should only be a supplement. Large attachments can intimidate potential leads, so send one or two small attachments. However, you should never send an email with just an attachment and no content in the body. Those emails will most likely enter the recipient's spam folder.
SharpSpring allows you to upload several different file types as attachments. SharpSpring supports the following file types:
File Types Supported by SharpSpring |
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• .CSV |
• .GIF |
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• .XLS |
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• .DOC |
• .ICS |
• .PNG |
• .XLSX |
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• .DOCX |
• .JPG |
• .TXT |
• .ZIP |
The safest file types to send are .GIF, .JPG, .PDF, and .PNG. While SharpSpring supports their attachment, .ZIP files should never be included as attachments in an email.
There are times when an attachment may be unwarranted. If you would rather not attach files to an email, you can instead use Media Center links in the email's body.
Upscaled Images
When you upload images to the File Manager, be sure to upload an image that will accurately represent the size that you want to display it as. Otherwise, there may be issues with image scaling. This applies especially when setting uploaded content as background images. You will need to import images at a set resolution for them to render properly when set as background images.
In SharpSpring, the most common image scaling issue is upscaling, where the image is made to display as larger than its uploaded dimensions. When images with small dimensions are made larger, they are forced to upscale and become distorted, often appearing blurry or pixelated. For example, if you upload an image with a height and width of 200 pixels, it will best display at that size. If you try to use the image in a way that forces the image to become larger, it will upscale and not look as it did originally.
The best way to work with uploaded images is to upload images that conform to the specific dimensions of your emails, pages, or other content. Setting dimensions in a layout or template first and then uploading an image that fits those dimensions will limit scaling issues.
Currently, the generally accepted standard resolution for web pages is 1920 pixels wide by 1080 pixels tall. However, there is no uniform standard, as there are many video displays that have resolutions that are larger than this.
Be aware that, when viewed on certain video displays, even those images that have been saved as and set to certain dimensions might not display correctly for every person who views your web page. What may look fine on one display might be distorted on another.