Creating Custom Email Signatures

Article Contents

• Regarding Signature Creation
• Creating Custom Signatures: Signature Designer
• Creating Custom Signatures: HTML
• Adding Custom Signatures to Emails
• Previewing Custom Signatures via Smart Mail
• Adding Custom Signatures to Smart Mails

• Gimmio
• MySignature

• Exclaimer
• si.gnatu.re

You can utilize SharpSpring's Signature Designer to create custom signatures that appear at the end of your sent emails.

The Signature Designer is a what-you-see-is-what-you-get text editor, and it provides a simple, effective way of producing signatures.

To create custom signatures using the Signature Designer, do the following:

1. Click Settings in SharpSpring's left toolbar.
2. Click User Email Settings, located under My Account in the left panel.
3. Click the Custom Email Signature tab.
4. Click    Text Editor in the Signature Designer toolbar.
5. Utilize the available features of the Signature Designer to create or edit your email signature in the Custom Email Signature text box.
6. Click Save.

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Reverses the last action.

Restores an undone action.

The available list of fonts that text can be set as.

The available list of font sizes that text can be set as.

Bolds selected text or text entered after the cursor.

Italicizes selected text or text entered after the cursor.

Underlines selected text or text entered after the cursor.

Modifies the selected text to appear as a specified color.

Sets the justification of the specified content. Justification determines how content appears on a given line. Content can be set to appear on the left, right, or center of a content block.

Adds a clickable link. When added to selected text, the text
becomes a hyperlink.

Adds an image from a hosted URL at the cursor. 

You can use the Signature Designer if you would prefer to create a custom signature by coding it with HTML.

To create custom email signatures in the Signature Designer using HTML, do the following:

1. Click Settings in SharpSpring's top toolbar.
2. Click User Email Settings, located under My Account in the left panel.
3. Click the Custom Email Signature tab.
4. Click    Edit Code in the Signature Designer toolbar.
5. Enter the HTML of the signature in the Custom Email Signature text box.
6. Click Save.

The custom signature will be displayed in the Text Editor. It will update as content is modified.

When using custom signatures, use <id> and <class> tags, and not just <element> tags.  This is due to that, when customizing a signature, using tag names in the styling will affect any elements below the signature if those elements do not have their own inline styling to overwrite it.

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Custom signatures can be added to simple, designer, and legacy emails.

To add created custom signatures to emails, do the following:

1. Click Email in SharpSpring's top toolbar.
2. Create or edit an email.
3. Click into the email's body text at the bottom of the body of the email.
4. Place the cursor where the custom signature should go.
5. Click Merge > Lead Owner Fields > Lead Owner Email Signature in the editor's toolbar.
6. Click Ok.
7. Click    Send Settings in the left panel.
8. Click the Make Available as a Smart Mail in Contact Manager checkbox.
9. Click Save.

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Once a custom signature has been added to an email, you can preview it in a Smart Mail.

To preview custom signatures in an email, do the following:

1. Click Contacts in SharpSpring's left toolbar.
2. Click the name of contact of which you are the lead owner.
3. Click Smart Mail.
4. Select the email with the custom signature.
5. View the contents of the email.
6. Click Cancel.

The custom email signature will show the signature of the lead owner associated with the recipient. If you are not the lead owner for that lead, then your signature will not display in the email.

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You can add custom email signatures to Smart Mails that do not already have the signature merge variable. 

To add a signature to your Smart Mail, do the following:

1. Click Contacts in SharpSpring's left toolbar.
2. Locate and click on the name of your lead.
3. Click Smart Mail.
4. Select the desired email to send.
5. Click Personalize...
6. Place the cursor where the custom signature should go.
7. Click    Insert Your Email Signature in the email editor toolbar.

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