You can insert a custom signature merge variable into your emails. This way, you do not have to copy-and-paste your signature every time you want to include it in an email. Once set, you can set it to be automatically attached to any email that includes the custom signature merge variable. This article will detail how to create, add, and preview custom signatures in emails.
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Regarding Signature Creation
Certain external websites offer free services that generate HTML for use with custom email signatures.
Be aware that SharpSpring is not responsible for the content of these websites. Use their services at your discretion.
Creating Custom Signatures: Signature Designer
You can utilize SharpSpring's Signature Designer to create custom signatures that appear at the end of your sent emails. The Signature Designer is a what-you-see-is-what-you-get text editor, and it provides a simple, effective way of producing signatures.
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Note: When adding images, you cannot modify the image size or dimensions in the Signature Designer. Image sizes are static and dependent on the hosted image itself. Modify the size of the image with an external image editor before adding it into the signature.
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Signature Designer Toolbar
The available features in the Signature Designer toolbar are as follows:
Available Settings | Description | |||
Undo |
Reverses the last action. |
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Redo |
Restores an undone action. |
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Font |
The available list of fonts that text can be set as. |
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Font Size |
The available list of font sizes that text can be set as. |
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Bold |
Bolds selected text or text entered after the cursor. |
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Italics |
Italicizes selected text or text entered after the cursor. |
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Underline |
Underlines selected text or text entered after the cursor. |
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Text Color |
Modifies the selected text to appear as a specified color. |
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Justification |
Sets the justification of the specified content. Justification determines how content appears on a given line. Content can be set to appear on the left, right, or center of a content block. |
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Link |
Adds a clickable link. When added to selected text, the text |
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Image |
Adds an image from a hosted URL at the cursor. |
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Creating Custom Signatures: HTML
If you would prefer to create a custom signature by coding it with HTML, the Signature Designer offers a way to do just that.
To create custom email signatures in the Signature Designer using HTML, do the following:
The custom signature will be displayed in the Text Editor. It will update as content is modified. When using custom signatures, use |
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Note: SharpSpring offers Professional Services to assist with custom coding.
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Note: The Enter key on the keyboard does not function in HTML code the same way that it does in a word processor. To add empty lines of space between sentences, you will need to utilize
<br> and <p> tags. |
Adding Custom Signatures to Emails
Custom signatures can be added to simple, designer, and legacy emails. To add created custom signatures to emails, do the following:
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Important: Custom email styles may override the signature styles. SharpSpring recommends testing emails before sending to ensure your signature will match the preview.
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Note: Merge variables do not render in a pop-out preview.
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Previewing Custom Signatures via Smart Mail
Once a custom signature has been added to an email, you can preview it in a Smart Mail. To preview custom signatures in an email, do the following:
The custom email signature will show the signature of the lead owner associated with the recipient. If you are not the lead owner for that lead, then your signature will not display in the email. |
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Important: For emails to appear as a Smart Mail, the Make Available as a Smart Mail in Contact Manager checkbox must be checked in
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Adding Custom Signatures to Smart Mails
You can add custom email signatures to Smart Mails that do not already have the signature merge variable. To add a signature to your Smart Mail, do the following:
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Once clicked, the Insert Your Email Signature tool will add your custom email signature to the bottom of your Smart Mail.